Privacy Policy

Last updated: September 2024

Introduction

Rapidotter Environmental Consulting ("we", "our", "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website rapidotter.com or engage our consulting services.

Information We Collect

Information You Provide

We collect information that you voluntarily provide when you:

• Submit an enquiry through our contact forms
• Request a quote for our services
• Subscribe to our communications
• Engage us for consulting services

This information may include your name, email address, organisation name, and details about your environmental consulting requirements.

Information Collected Automatically

When you visit our website, we may automatically collect certain information about your device and browsing activity, including:

• IP address and approximate location
• Browser type and version
• Pages visited and time spent on pages
• Referring website address

How We Use Your Information

We use the information we collect to:

• Respond to your enquiries and provide requested services
• Process and manage consulting engagements
• Send administrative communications about our services
• Improve our website and service offerings
• Comply with legal obligations

Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Consent: Where you have given clear consent for us to process your personal data for specific purposes
• Contract: Where processing is necessary to fulfil a contract with you or take steps at your request before entering into a contract
• Legitimate Interests: Where processing is necessary for our legitimate business interests, provided these do not override your fundamental rights
• Legal Obligation: Where processing is necessary to comply with applicable laws

Data Retention

We retain your personal information for as long as necessary to fulfil the purposes for which it was collected, including satisfying any legal, accounting, or reporting requirements. The specific retention period depends on the nature of the information and the purpose of processing.

Data Sharing

We do not sell your personal information. We may share your information with:

• Service providers who assist in operating our website and business
• Professional advisers including lawyers and accountants
• Regulatory authorities where required by law

Any third parties with whom we share data are required to protect your information in accordance with applicable data protection laws.

Your Rights

Under applicable data protection laws, you have the right to:

• Access your personal data
• Correct inaccurate personal data
• Request deletion of your personal data
• Object to processing of your personal data
• Request restriction of processing
• Request data portability
• Withdraw consent at any time

To exercise these rights, please contact us using the details provided below.

Data Security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

International Transfers

Your information may be transferred to and processed in countries other than the United Kingdom. Where this occurs, we ensure appropriate safeguards are in place to protect your data in accordance with applicable law.

Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy on our website with a revised "last updated" date.

Contact Us

If you have questions about this Privacy Policy or wish to exercise your data protection rights, please contact us:

Rapidotter Environmental Consulting
47 Malone Road
Belfast BT9 6RY
United Kingdom

Email: [email protected]

Supervisory Authority

You have the right to lodge a complaint with a supervisory authority if you believe your data protection rights have been violated. In the United Kingdom, this is the Information Commissioner's Office (ICO).